Board Minutes - June 2023 - Western Iowa Tech Community College

Date: June 12, 2023
Time: 4:00 pm
Location: NCC Campus - Sheldon, Iowa

WITCC Mission

As a comprehensive community college, our mission is to provide quality education and to economically enhance the communities we serve.

Board Members

Administration:

Terry Murrell, College President | Juline Albert, VP of Learning | Troy Jasman, VP of Finance and Administrative Services | Darin Moeller, Executive Dean of Instruction | Mike Logan, Dean of Information Technology | Jackie Plendl, Dean of Human Resources | Tawnya Beermann, Dean of Students | Christina Brandon, Interim Dean of Outreach and Information Technology | Revathi Vongsiprasom, Associate Dean of Inclusion

Presenters:

Jason Palsma | Registrar

Item

The meeting was called to order by Russell Wray at 4:00 pm

Brenda Wright took a Roll Call of Directors

No Oral Communications were presented to the board.

Russell Wray reviewed the Written Communications with the board.

Russell Wray asked if there were any questions regarding the Consent Items. There were no questions. Jeremy Ogle made a motion to approved and it was seconded by Linnea Fletcher. All were in favor and motion carried.

Tawnya Beermann introduced Jason Palsma to the board. Jason explained the 3-rd party solution we started using for diplomas. Students will have access to their diploma much soon and they are now larger in size. Tawnya also talked about the possibility of combining graduation ceremonies next year.

Tawnya Beermann and Christina Brandon reviewed the Summer Semester Credit Enrollment Report. Summer was up 9% in headcount. Christina also talked about the recruiting plans for fall enrollment.

Darin Moeller brought the 2023-2024 Project Home Agreement to the board. This is the 21st annual agreement. This next house will be built in South Sioux City. Jeremy Ogle made a motion to approve and it was seconded by Blanca Martinez. All were in favor and the motion was carried.

Darin also presented the WITCC Small Business Development Center Subcontract Agreement with Iowa State University of Science and Technology. This agreement helps to fund and support our SBDC office on the Sioux City campus. Linnea Fletcher made a motion to approve and it was seconded by Micah Lang. All were in favor and the motion was carried.

Troy presented Change Order #1 - Bookstore Relocation Project. This deducted $4000 from the project cost. Micah Lang made a motion to approve and it was seconded by Jeremy Ogle. All were in favor and the motion was carried.

Troy also presented Change Order #1 – Chiller and Pump Replacement Project. This change order deducted $50,000 from the total project cost as the contingency was not used. Jeremy Ogle made a motion to approve and it was seconded by Linnea Fletcher. All were in favor and the motion was carried.

Troy then presented the Substantial Completion – Bookstore Relocation Project. The project is almost complete that this sets our warranty date. Linnea Fletcher made a motion to approve and it was seconded by Jeremy Ogle. All were in favor and the motion was carried.

Troy presented the Center for Inclusive Excellence Project. One bid was submitted and it was under the architect’s estimate. This will partially be funded by the Title III grant and the remaining will be funded through the plant fund. Blanca made a motion to approve and it was seconded by Linnea Fletcher. All were in favor and the motion was carried.

Troy presented the proposal for the Rocklin Stage Project. There was only one bid submitted for the project. This bid was well over the architect’s estimate. The architects were in agreement with us in rejecting the bid with the option to rebid at a later date. Jeremy Ogle made a motion to approve the rejection and it was seconded by Micah Lang. All were in favor and the motion was carried.

Terry explained the amendment to the 28E Agreement with ICCOC. This amendment gives the consortium a line of credit to help pay invoices in a timely manner while receiving funding from the other colleges. Jeremy Ogle made a motion to approve and it was seconded by Blanca Martinez. All were in favor and motion was carried.

Derrick Franck explained that the Community Colleges for Iowa Report would be at the next meeting and they will be meeting later this month.

Terry Murrell gave his President’s Report. He explained that the FY23 budget is looking good. Increase in the Summer semester enrollment really helped. We received out final approval for our State Accreditation. If you are interested in attended the Community Colleges for Iowa Conference, please let Terry know and we can get you registered. The conference is at Kirkwood this year and will be July 19-20. Terry also announced the Derrick Franck will be retiring from the board later this month, officially. Terry presented him with a plaque in honor of his 41 years of dedicated service to the board. Derrick thanked the board and said it was a really hard decision to make.

Jeremy Ogle made a motion to go into Executive Session. Linnea Fletcher seconded. Brenda Wright took a roll call. Present: Russell Wray, Tricia Sutherland, Micah Lang, Blanca Martinez, Linnea Fletcher, Jeremy Ogle, Al Aymar, Derrick Franck After the discussion Linnea Fletcher made a motion to come out of Executive Session and Jeremy Ogle seconded. Brenda Wright took a roll call: Present: Russell Wray, Tricia Sutherland, Micah Lang, Blanca Martinez, Linnea Fletcher, Jeremy Ogle, Al Aymar, Derrick Franck
Jeremy made a motion to approve the contract and it was seconded by Linnea Fletcher. All were in favor and motion was carried.

Derrick Franck made a motion to adjourn and it was seconded by Linnea Fletcher. All were in favor and the motion was carried.